Client Organizer for Tax Year 2021

Dear Client:

It’s tax season once again and for the past several years it has been our procedure to print a complete tax organizer for all of our current clients. In an effort to be more efficient and to cut down on paper waste, we are suppressing the complete printing for much of our clientele who prefer just to supply hard copy documentation only. Please contact us if you would like to receive a custom printable pdf with pre-printed prior year data if we prepared your 2020 tax return. The entire blank 2021 Tax Organizer and questionnaire is also available on our website for you to select just the pages you need. Again, please note that filling in an organizer is strictly at your option. However, it may help you organize, collect and summarize your infonnation, and it has been our experience that it helps prevent omissions and allows us to focus attention on your individual requirements.

Please provide us with the following information and attach supporting documentation where necessary:

  • Copies of all compensation and pension distribution reports
  • W-2(s), 1099(s), etc.
  • Form(s) SSA 1099 for Social Security benefits distributions
  • Form(s) 1099 (interest, dividends, etc.) and Form(s) 1099-B from Brokerage Accounts
  • Schedule(s) K-l (income/loss from partnerships, S corporations, etc.)
  • Form 1095-A, B, or C Health Insurance Coverage
  • Form(s) 1098 (mortgage interest) and real estate property tax statements
  • Closing statements pertaining to real estate transactions (HUD forms)
  • Form(s) 1098-E for studenl loan interest, Form(s) 1098-T for tuition payments
  • All information regarding educational expenses and fees, scholarships, books, etc.
  • Form(s) 1099-K (Merchant Card and Third Party Network Payments)
  • Purchase agreements, leases, and finance paperwork for all capital equipment, vehicles, etc.
  • All other relevant supporting documents (schedules, bank registers, medical, charitable, etc.)
  • Any tax notices received from the IRS or other taxing authorities

After gathering your tax documents. call the office or e-mail us to arrange for an appointment. We will be accepting appointment dates beginning Monday, January 31, 2022. Please bring all of your documentation, the engagement letter, and this organizer package along with you even if you choose not to fill in any information. Please plan to supply all infonnation to us by Friday, March 25, 2022.

Thanks very much in advance for your business and we look forward to serving you, Please feel free to call or e-mail if any questions should arise or if you need further assistance.

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IRS Delays Tax Filings and Payments for Individuals and Businesses in Texas

deadline extended

The IRS issued News Release IR-2021-43 on February 22, 2021 providing victims of this month’s winter storms in Texas extended filing deadlines until June 15, 2021, to file various individual and business tax returns and to make tax payments.

The IRS is providing this relief to the entire state of Texas, and the tax relief postpones many IRS tax filing and payment deadlines that occurred starting February 11th, including these common deadlines:

  • 2020 business tax returns normally due March 15
  • 2020 individual and business tax returns normally due April 15
  • 2021 quarterly estimated income tax payments normally due April 15
  • 2020 IRA contributions normally due April 15
  • 2021 quarterly payroll and excise tax returns normally due April 30
  • 2020 tax exempt organization returns normally due May 15

In addition, penalties on payroll and excise tax deposits due on or after February 11 and before February 26 will be abated as long as the deposits are made by February 26, 2021.

At this time, the late filing relief does not appear to apply to certain information reporting forms, including returns in the W-2, 1094, 1095, 1098 or 1099 series, as well as Forms 1042-S, 3921, 3922, or 8027, so businesses should aim to file those forms timely.

The IRS automatically provides filing and payment relief to any taxpayer with an IRS address of record located in the disaster area.  This relief also applies to taxpayers in other states impacted by these winter storms that receive similar FEMA disaster declarations.  The current list of eligible localities is available on the disaster relief page on IRS.gov.

Client Organizer for Tax Year 2020

Dear Client:

It’s tax time again! The enclosed 2020 Tax Organizer will assist you in collecting and reporting information necessary for us to properly prepare your 2020 income tax return. If we prepared a 2019 return for you, your
prior year data has been pre-printed to assist you as a guide. Again, please note that filling in the income tax organizer is strictly at your option. However, it may help you organize, collect and summarize your information, and it has been our experience that it helps prevent omissions and allows us to focus attention on your individual requirements. We would ask that you assist us by answering the set of questions, and
verify that we have accurate information on the client and the dependent information pages.

Please provide us with the following information and attach supporting documentation where necessary:

  • Copies of all compensation and pension distribution reports – W-2(s), I 099-Misc(s), I 099-R(s), etc.
  • Form(s) SSA I 099 for Social Security benefits distributions
  • Form(s) I 099 (interest, dividends, etc.) and Form(s) l 099-B from Brokerage Accounts
  • Schedule(s) K-1 (income/loss from partnerships, S corporations, etc.)
  • Form 1095-A, B, or C Health Insurance Coverage
  • Form(s) I 098 (mortgage interest) and real estate property tax statements
  • Closing statements pe1taining to real estate transactions (HUD forms)
  • Form(s) I 098-E for student loan interest, Form(s) I 098-T for tuition payments
  • All information regarding educational expenses and fees, scholarships, books, etc.
  • Form(s) I 099-K (Merchant Card and Third Party Network Payments)
  • Purchase agreements, leases, and finance paperwork for all capital equipment and vehicle acquisitions
  • All other relevant supporting documents (schedules, checkbook registers, medical, charitable, etc.)
  • Any tax notices received from the IRS or other taxing authorities

After gathering your tax documents, call the office or e-mail us to arrange for an appointment. We will be accepting appointment dates beginning Monday, February 1, 2021. Please bring all of your documentation,
the engagement letter, and this organizer package along with you even if you choose not to fill in any information. In order to expedite the completion of your return by the April 15th filing deadline, plan to
supply all information to us by Friday, March 26, 2021.

Thanks very much in advance for your business and we look forward to serving you. Please feel free to call or e-mail if any questions should arise or if you need further assistance.

Sincerely,
Roger E. Coyner
Certified Public Accountant

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COVID-19 Financial Relief CARES Act: PPP Loans Q&A

What is the Paycheck Protection Loan Program?

The Paycheck Protection Program (PPP) is a brand-new loan program structured around the SBA’s existing 7(a) loan program and will fund loans to qualifying small businesses.

Who is eligible for the Paycheck Protection Program?

A business, including a qualifying nonprofit organization, is eligible for PPP loans if it (a) meets the applicable North American Industry Classification System (NAICS) Code-based size standard or other applicable 7(a) loan size standard, both alone and together with its affiliates; or (b) has an employee headcount that is lower than the greater of (i) 500 employees or (ii) the employee size standard, if any, under the applicable NAICS Code. Businesses that fall within NAICS Code 72, which applies to accommodations and food services, are also eligible if they employ no more than 500 people per physical location. Sole proprietorships, independent contractors, and self-employed individuals are also eligible. More information on the NAICS-Code-based size standards can be found here.

How do business affiliates affect borrower eligibility for PPP loans?

Applicants typically must include their affiliates when applying size tests to determine eligibility. However, the CARES Act waives the affiliation requirement for the following applicants:
Businesses within NAICS Code 72 with no more than 500 employees;
Franchises with codes assigned by the SBA, as reflected on the SBA franchise registry; and
Businesses that receive financial assistance from one or more small business investment companies (SBIC).Who can make PPP loans?

Who can make PPP loans?

Banks that are currently approved SBA 7(a) lenders and other banks that get approved by the SBA and the Treasury Department to specifically become PPP lenders. PPP lenders will be delegated authority to make and approve PPP loans, with no additional SBA approval required. Search the SBA lender tool.

What underwriting standards will PPP lenders use?

PPP lenders will only be required to consider whether an applicant was in operation on February 15, 2020, and either had employees for whom it paid salaries and payroll taxes or paid independent contractors. Applicants will not be required to demonstrate repayment ability.

What is the maximum loan amount for a PPP loan?

The maximum PPP loan available to any business is 2.5 times the average monthly payroll costs of the business over the year prior to the date of the PPP loan, excluding the prorated portion of any annual compensation above $100,000 for any person. There are some adjustments for seasonal employers and an overall maximum loan amount of $10 million.

How can PPP loan proceeds be used?

  • PPP loan proceeds can be used for:
  • Payroll costs;
  • Group healthcare benefit costs and insurance premiums;
  • Mortgage interest (but not prepayments or principal payments) and rent payments; and Interest on debt that existed as of February 15, 2020.

What is considered a payroll cost for PPP loan purposes?

“Payroll costs” include vacation, parental, family, medical and sick leave; allowances for dismissal or separation; payments for group health care benefits, including insurance premiums; and retirement benefits. Calculations vary slightly for seasonal businesses and businesses that were not in operation between February 15 and June 30, 2019.

Will PPP loans be forgiven?

PPP loans can be forgiven to the extent that the loan proceeds have been used for payroll costs and the following:
Certain utilities, including electricity, gas, water, transportation, and phone and Internet access for service that began before February 15, 2020; and
Additional wages paid to tipped employees.
These costs must be incurred and paid during the eight weeks after the loan is made.
The amount forgiven will be reduced based on failure to maintain the average number of full-time equivalent employees versus the period from either February 15, 2019, through June 30, 2019, or January 1, 2020, through February 29, 2020, as selected by the borrower.
The amount forgiven is also reduced to the extent that compensation for any individual making less than $100,000 per year is reduced by more than 25 percent measured against the most recent full quarter.
Reductions in the number of employees or compensation occurring between February 15, 2020, and 30 days after enactment of the CARES Act will generally be ignored if the action (layoff or salary reduction) is reversed by June 30, 2020.
Forgiven amounts will not be considered cancellation of indebtedness income for federal tax purposes.

What are the primary terms of the PPP loans?

Any amount not forgiven as described above will bear interest at a maximum rate of 4 percent and mature no later than 10 years after the amount of forgiveness is applied.

When will payments begin on PPP loans?

Payments on PPP loans will be deferred for 6 to 12 months.

What are the terms of the deferral on PPP loans?

SBA will issue guidance on the terms of the deferral period.

Do PPP loans have collateral or personal guaranty requirements?

PPP loans have no collateral or personal-guarantee requirements. There will be no recourse to owners of borrowers for nonpayment, except to the extent proceeds are used for an unauthorized purpose.

Are PPP loans guaranteed by the government?

PPP loans are backed by a 100 percent guaranty from SBA.

What fees will have to be paid to the SBA on PPP loans?

The SBA has waived prepayment penalties, guaranty fees and the annual fee applicable to other 7(a) loans.

Client Organizer for Tax Year 2019

Dear Client:

It’s tax season once again and for the past several years it has been our procedure to print a complete tax organizer for all of our current clients. In an effort to be more efficient and to cut down on paper waste, we are suppressing the entire printing for many of our current clientele who preferred just to supply hard copy documentation only. Please contact us if you would like to receive an email with a custom printable pdf or Dropbox copy with your pre-printed prior year data if we prepared your 2018 tax return. The entire blank 2019 Tax Organizer and questionnaire is also available on our website for you to select just the pages you need. Again, please note that filling in an organizer is strictly at your option. However, it may help you organize, collect and summarize your information, and it has been our experience that it helps prevent omissions and allows us to focus attention on your individual requirements.

Please provide us with the following information and attach supporting documentation where necessary:

  •  Copies of all compensation and pension distribution reports – W-2(s), 1099-MISC(s), 1099-R(s), etc. – Form(s) SSA 1099 for Social Security benefits distributions
  • Form(s) 1099 (interest, dividends, etc.) and Form(s) 1099-B from Brokerage Accounts
  • Schedule(s) K-1 (income/loss from partnerships, S corporations, etc.)
  • Form 1095-A, B, or C Health Insurance Coverage
  • Form(s) 1098 (mortgage interest) and real estate property tax statements
  • Closing statements pertaining to real estate transactions (HUD forms)
  • Form(s) 1098-E for student loan interest, Form(s) 1098-T for tuition payments
  • All information regarding educational expenses and fees, scholarships, books, etc.
  • Form(s) 1099-K (Merchant Card and Third Party Network Payments)
  • Purchase agreements, leases, and finance paperwork for all capital equipment, vehicles, etc.
  • All other relevant supporting documents (schedules, bank registers, medical, charitable, etc.)
  • Any tax notices received from the IRS or other taxing authorities

After gathering your tax documents, call the office or e-mail us to arrange for an appointment. We will be accepting appointment dates beginning Monday, January 20, 2020. Please bring all of your documentation, the engagement letter, and this organizer package along with you even if you choose not to fill in any information. In order to expedite the completion of your return by the April 15th filing deadline, plan to supply all information to us by Friday, March 27, 2020.

Thanks very much in advance for your business and we look forward to serving you. Please feel free to call or e-mail if any questions should arise or if you need further assistance.

Sincerely,
Roger E. Coyner
Certified Public Accountant

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Client Organizer for Tax Year 2018

Dear Client:
The 2018 Tax Organizer will assist you in collecting and reporting information necessary for us to properly prepare your 2018 income tax return.  If we prepared a 2017 return for you, your prior year data has been pre-printed to assist you as a guide.  Again, please note that filling in the income tax organizer is strictly at your option.  However, it may help you organize, collect and summarize your information, and it has been our experience that it helps prevent omissions and allows us to focus attention on your individual requirements.  We would ask that you assist us by answering the set of questions, and verify that we have accurate information on the client and the dependent information pages.

Please provide us with the following information and attach supporting documentation where necessary:

  • Copies of all compensation and pension distribution reports- W-2(s), 1099-Misc(s), 1099-R(s) , etc.
  • Form(s) SSA 1099 for Social Security benefits distributions
  • Form(s) 1099 (interest, dividends, etc.) and Form(s) 1099-B from Brokerage Accounts
  • Schedule(s) K-1 (income/loss from partnerships, S corporations, etc.)
  • Form 1095-A, B, or C Health Insurance Coverage
  • Form(s) I 098 (mortgage interest) and real estate property tax statements
  • Closing statements pertaining to real estate transactions (HUD forms)
  • Form(s) 1098-E for student loan interest, Form(s) 1098-T for tuition payments
  • All information regarding educational expenses and fees, scholarships, books, etc.
  • Form(s) 1099-K (Merchant Card and Third Party Network Payments)
  • Purchase agreements, leases, and finance paperwork for all capital equipment and vehicle acquisitions
  • All other relevant supporting documents (schedules, checkbook registers, medical, charitable, etc.)
  • Any tax notices received from the IRS or other taxing authorities

After gathering your tax documents, call the office or e-mail us to arrange for an appointment.  We will be accepting appointment dates beginning Monday, January 21 , 2019.  Please bring all of your documentation,
the engagement letter, and this organizer package along with you even if you choose not to fill in any information.  In order to expedite the completion of your return by the April 15th filing deadline, plan to
supply all information to us by Friday, March 29, 2019. 

Thanks very much in advance for your business and we look forward to serving you. Please feel free to contact me if any questions should arise or if you need further assistance.

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Client Organizer for Tax Year 2017

Dear Client:
The 2017 Tax Organizer will assist you in collecting and reporting information necessary for us to properly prepare your 2017 income tax return.  If we prepared a 2016 return for you, your prior year data has been
pre-printed to assist you as a guide.  Again, please note that filling in the income tax organizer is strictly at your option.  However, it may help you organize, collect and summarize your information, and it has been
our experience that it helps prevent omissions and allows us to focus attention on your individual requirements.  We would ask that you assist us by answering the set of questions, and verify that we have accurate information on the client and the dependent information pages.  If you desire additional organizer pages for specific types of income or expense – e.g. rentals, self employment, business vehicle usage, etc. please call the office or email us and we’ ll be happy to provide.


Please provide us with the following information and attach supporting documentation where necessary:

  • Copies of all compensation and pension distribution reports- W-2(s), 1099-Misc(s), 1099-R(s) , etc.
  • Form( s) SSA 1099 for Social Security benefits distributions
  • Form( s) 1099 (interest, dividends, etc.)
  • Schedule(s) K-1 (income/loss from partnerships, S corporations, etc.)
  • Form 1095-A (Health Insurance Marketplace Statement)
  • Form 1095-B (Health Coverage) or Form 1095-C (Employer Provided Health Ins Offer & Coverage)
  • Form(s) 1098 (mortgage interest) and real estate property tax statements
  • Brokerage Form(s) 1099-B from stock, bond or other investment transactions
  • Closing statements pertaining to real estate transactions (HUD forms)
  • Form(s) 1 098-E for student loan interest, Form(s) 1098-T for tuition payments
  • All information regarding educational expenses and fees, scholarships, books, etc,
  • Form(s) 1099-K (Merchant Card and Third Party Network Payments)
  • Purchase agreements, invoices, and lease or financing paperwork for all capital equipment and vehicle
    acquisitions
  • All other relevant supporting documents (schedules, checkbook registers, medical, charitable, etc .)
  • Any tax notices received from the IRS or other taxing authorities

After gathering your tax documents, call the office or e-mail us to arrange for an appointment. We will be accepting appointment dates beginning Monday, January 15, 2018.  Please bring all of your documentation, the engagement letter, and this organizer package along with you even if you choose not to fill in any information.  In order to expedite the completion of your return by the April 17th filing deadline, plan to supply all information to us by Friday, March 30, 2018.

Thanks very much in advance for your business and we look forward to serving you.  Please feel free to contact me if any questions should arise or if you need further assistance.

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